It will always default to the My Data Sources folder. Can this be changed?Ī3: Unfortunately, the behavior of the Select Data Sourceĭialog box cannot be changed. Q3: The Select Data Source Dialog Box always uses the My Data Sources folder when you click Browse to Open a Data Source.
#MAIL MERGE LABELS WORD 2010 NOT WORKING HOW TO#
To work around this behavior and use the functionality that is similar to earlier versions of Word, add the Insert Merge Fieldįor more information about how to move the insertion point, click the following article number to view the article in the Microsoft Knowledge Base:Ģ76005 Cannot move insertion point when you insert merge field To insert another merge field in a different location in your mail merge main document, click Insert Merge Fields on the Mail Merge toolbar. To move your insertion point, close the Insert Merge Field dialog box, and then move the insertion point. If you press ENTER or the SPACEBAR to try to move the insertion point, the selected merge field is inserted in the document. Q2: Can you move the insertion point while you are inserting merge fields?Ī2: When the Insert Merge Field dialog box is open, you cannot move the insertion point in your mail merge main document.
To add the Mail Merge Helper command in the Quick Access Toolbar in Word 2007, follow these steps:Ĭlick the Microsoft Office Button, and then click Word Options.Ĭlick All Commands in the Choose commands from, and then click Mail Merger Helper in the Choose commands from list. This bar indicates the location where the command will appear on the Tools menu when you release the mouse button. Submenu, you will see a horizontal black bar. Note When you rest the pointer over the Letters and Mailings Letters and Mailings submenu of the Toolsĭrag the Mail Merge Helper command to the Letters and Mailings submenu on the Tools To make it easy to use, add the Mail Merge Helper command to the Note The options on the Mail Merge toolbar offer similar functions as the earlier versions of Word. In Word 2007 or Word 2010, the mail merge toolbar is in the Mailings tab, and includes the Start Mail Merge group, the Write and Insert Fields group, the Preview Results group and the Finish group. On the View menu, and then click Mail Merge to display the Mail Merge toolbar. Use one of the following methods to use mail merge in Word: Q1: Can a mail merge be performed the same way that it was in earlier versions of Microsoft Word?Ī1: Mail merge has the same functionality as earlier versions of Word. For example, if your videotape collection is listed in a spreadsheet, you can use the Labels option to create videotape labels. You can also use mail merge to create any type of document that maps fields to data, not just mailings or directories. Either way, the result is that each row (or record) in the data source produces an individual form letter, mailing label, envelope, or directory item. If you prefer to work outside the wizard, you can use the Mail Merge toolbar.
Word makes mail merge easy by using a wizard that guides you through all the steps. The resulting document can be the printed result or a new Word document that contains the merge results. Merged document: This is the resulting document that you receive when you merge your mail-merge main document with your address list. Merge data from the data source in the main document to create a new, merged document. For example, insert the City merge field to have Word insert a city name, such as "Paris," that is stored in the Merge field: This is a placeholder that you insert in the main document. You must connect to the data source before you can use the information in it for the mail merge process.Īdd or customize merge fields in the main document.
For example, the list of names and addresses that you want to use in a mail merge. Open or create a data source with individual recipient information.ĭata source: This is the file that contains the information to be merged in a document. Main document: In a mail-merge operation in Word, this is the document that contains the text and graphics that are the same for each version of the merged document, such as the return address or the salutation in a form letter. To complete the basic mail merge process, you must do the following: There are three documents that are involved in the mail merge process: the main document, the data source, and the merged document. More InformationĪ mail merge is used to create form letters, mailing labels, envelopes, directories, and mass e-mail message and fax distributions. This article discusses the mail merge feature in Microsoft Office Word 2003, Word 2007, and Word 2010. Frequently asked questions about the mail merge feature in Word 2003, Word 2007, and Word 2010 Summary
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